For small associations, self-managed associations, and Boards with unique challenges, Hammersmith offers hourly consulting services. Depend on us for expert, unbiased advice backed by years of experience, dedication, and professionalism. Just click the "Request A Proposal" button and select "Consulting Services" from the drop down menu for customized support and solutions.


Our Consulting Services provide options that reduce costs, eliminate mistakes, and make running your association easier.

Expand all | Collapse all

General Services

Meeting Management
  • Action Item Reporting
  • Facilitate and Run Meetings
  • Coordinate and Secure Guests
  • Facilitate Homeowner Hearings
  • Homeowner Database Attendees List
  • Homeowner and Speaker Check In Management
  • Meeting Agenda
  • Code of Conduct Distribution
  • AV and Media Preparation and Equipment
  • Secure Meeting Venue
  • Meeting Notices
  • Collect, Collate and Proxy Management
  • Manager Report Templates and Quality Review
  • Produce and Publish Meeting Minutes
  • Board Meetings/Working Sessions/Hearings
  • Create and Publish Action Item List
  • Preparation of Board package prior to Board Meetings
  • Preparation of Management Report prior to Board Meetings

  • Management Services
  • Governing Document Retention
  • Records Retention
  • Legal Filings
  • Updated Document Creation and Support on new Statutes
  • Financial Report Review
  • Budget Template creation and balancing
  • Emergency Planning and Training
  • Standard Processes Design and Implementation
  • Contract Templates and Creation
  • Vendor Liability. Insurance/Worker Comp/License Audit
  • Vendor Contract Negotiations
  • Vendor Contract Administration
  • Vendor Contract Renewals
  • Homeowner Record Inspection Services
  • Community Inspections
  • Declaration of Registered Agent and Address
  • Annual Report
  • Maintenance of Master Event Calendar

  • Client/Homeowner Services
  • Vehicle and Per-Registration Management
  • HO-6 Policy Management
  • Membership Meeting Sign-In Services
  • Homeowner Call Mgmt
  • Work Order Processing
  • Dispatch of Vendor
  • Follow-through on Work Order
  • Homeowner Call History and Notes
  • Manager Task Services: Violation Letters, Homeowner Responses, Late Fee Disputes, Architectural Requests
  • Community Links Database Management
  • After Hours' On-Call' Service and Management
  • Clubhouse Reservation Management
  • Pool Key Management

  •  

    Specialized Services

    Construction Services
  • Site Inspections
  • Written Scope of Work
  • Qualification and Verification of Vendors
  • Vendor Contact
  • Work Order Administration
  • Construction Management
  • Project Management
  • Bid Specification Preparation and Process
  • Project Permits
  • Vendor and On-Site Crew Management
  • Execution of Project
  • Quality Assurance; During and at Completion
  • Punch List Execution
  • Invoice Audit and Payment Processing
  • Project Close Out at Completion

  • Communication Services
  • Branded Newsletter Template(s)
  • Newsletter Content Development
  • Production of Newsletter
  • Newsletter Printing
  • Newsletter Distribution
  • Ezine Production
  • Ezine Distribution
  • Website Development
  • Homeowner Portal, Directory and Payment Services
  • Website Document Maintenance
  • Website Reporting (Governing Documents, Minutes, etc)
  • Website Updates
  • Website E-Blast
  • Domain Administration
  • Public Relations & Communication Programs

  • Lifestyle Services
  • Meetings with Social Committee
  • Budget Analysis
  • Research of Special Event Request and Options
  • Site/Venue Selection and Contract Negotiations
  • Package Options
  • Meeting Attendance
  • Vendor Qualification and Selection
  • Vendor Contracting
  • Event Planning, Scheduling and Staffing
  • Event Implementation and Oversight
  • Event Follow up and Close Out; vendors, Board, Homeowners
  • Invoice Processing

  • Information Technology
  • Application Administration
  • Integrated Database Management
  • Employee Administration
  • Server Maintenance
  • Network Administration
  • Connectivity to Network
  • PC set up and maintenance
  • Software and Printer Installation
  • Network Maintenance
  • Systems Maintenance
  • Hardware Maintenance
  • Trouble-Shooting & IT Ticket Management
  • Gate and Lock Media Control

  • Title Services
  • Status Letter Processing
  • Information Letter Processing
  • Closing Paperwork; New and Resale
  • Foreclosure Administration
  • New Owner Mailings; CCR, Payment, Welcome Info, and Amenity Key Card Systems
  • Database Management
  • Public Notary
  • Tax, Title and Mortgage Company Q&A

  • Business Centre Services
  • Notices
  • Governing Documents
  • Owner Communication
  • Letters
  • Coupons
  • Board Packets
  • Legal/Public Notices Mailing Services
  • Legal Violations and Collections mailings
  • Document Archival

  •  

    Human Resource Services

    Recruiting
  • Position Analysis
  • Job Description
  • Ad Placement
  • Resume Selection
  • Phone Screening Interview
  • Schedule Interviews and Interviewees
  • Creation of Behavior and Qualification Assessment Interview Question
  • First Interview
  • Work History and Criminal Background Checks
  • Reference(s) Checks
  • Second Interview
  • Third Interview
  • Organize Candidate Presentation to Board
  • Board Interview

  • On-Boarding
  • Salary and Benefit Negotiation
  • New Hire Processing, Compliance and Paperwork

  • Training
  • Orientation
  • Corporate Culture Training
  • On-Site Training
  • Job Specific Training
  • CAI test-prep
  • Monthly Industry Specific Training
  • All Manager Meetings
  • Industry Governance Seminars
  • Quarterly Training
  • Market Trend Training
  • Deescalating Conflict Training
  • RUN Training
  • Board Seminars/Educational Forums

  • On-Site Team/Staff Management
  • 90-day Performance Evaluation Reviews
  • Meeting to Set Goals and Objectives
  • Follow-up Training
  • Annual Performance Evaluation Review
  • Follow-up Training
  • Benefits Maintenance and Processing
  • Awards and Recognition
  • Benefits Administration
  • 401K and Profit Sharing Processing and Administration
  • Vacation/Sick/Holiday Administration
  • Develop, Write and Issue HR Policies
  • Time Sheet Production
  • Time and Salary Processing
  • Prepare and Issue all City, County, State and Federal Compliance documentation
  • Paycheck Administration
  • Expenses Report Processing and Payments
  • Bonus Check Administration
  • Conduct Investigations; Employee Claims
  • Progressive Discipline Process; Coaching, Counseling and Work Improvement Process
  • Departmental Meetings
  • Dispute Resolution
  • Liability and Fidelity Insurance Administration and Processing

  •  

     

    Accounting Services

    Financial Reporting
  • GL Coding
  • GL Analysis
  • Bank and Account Transfers
  • Reconciliation: Banking and Sub-ledgers
  • Accrual Postings
  • Preparation of Financial Reporting; monthly vs. budget, YTD versus budget, and budget variance report
  • Assembly of Financial Reports and Backup
  • Audit Support and Reporting
  • Tax Reporting
  • Reserve Study Support and Reporting
  • Budget Review, Balancing and Upload
  • Asset Inventory Management and Reporting
  • Board Inquiries and Training on Financials
  • Estimated Tax Payments
  • Coordinate Risk Management/Insurance Program

  • Accounts Payable
  • Bank Account Administration and Management
  • Invoice Tracking
  • Invoice Coding
  • Invoice Input
  • AP Aging
  • Vendor Set up and Administration
  • Check Production and Management
  • Check Signing
  • Check Distribution
  • Vendor Inquires and Follow Up
  • Payroll Processing (Non HMI EE)
  • 1099 Production and Reporting

  • Accounts Receivable
  • Account Setup
  • Bank Account Administration: ACH, Bill Pay, CC, Lock Box
  • Billing: Homeowner/Developer/Utility
  • Assessment Posting with/without coupon and tracking
  • Payment Processing and Cash Deposits
  • Homeowner Call, Emails and Communication
  • Late Fee Processing
  • Interest Calculation and Posting
  • Writing of Notices
  • Delinquency Management and Collection Turnover
  • Lien Filing
  • Lien Collection
  • HOA Attorney Liaison
  • AR Reporting
  • Database Management
  • Budget Analysis
  • Budget Uploads and Processing
  • Coupon Statements, Balancing and Processing

  • We have the knowledge and talent to build strong communities.

    Agility and flexibility have always been key attributes of Hammersmith Management’s success. As an Accredited Association Management Company (AAMC®), we’re able to offer our full menu of services to every client. However, some Associations and their Boards require just selected services, so they choose what they need from the groups of services listed below for a blended solution.

    One call or email to Hammersmith Management starts the process.

    303-980-0700